Town Clerk



 
Belchertown Town Clerk’s Office


 Contacts:       Colleen Toothill-Berte         Phone:  (413) 323-0281
                                Town Clerk                         
                                                                       Fax:      (413) 323-0107
                        Theresa Camerlin               email:   
clerk@belchertown.org
                        Asst. Town Clerk                            

Address:      Town Hall                       
                      2 Jabish St., Room 201  
                      P.O. Box 629                   
                      Belchertown, MA  01007

Due to Covid-19 we are working remotely.  For an immediate response, please email clerk@belchertown.org.


Covid-19 Update:

TOWN OFFICES ARE CLOSED TO THE PUBLIC AS OF MARCH 24, 2020. 
Our office remains minimally staffed daily.  Please feel free to email with any concerns.

Marriage licenses are being issued, but an appointment is required.

Notary services are suspended until further notice. 

A drop box has been installed near the ramp entrance to Town Hall. This may be used for any payments or documents for any department in Town Hall.

Voter Registration info:

Deadline to register to vote in the Sept. 1st primary is August 22, 2020
Deadline to register to vote in the Nov. 3rd Presidential election is October 28, 2020

You may register to vote at: https://www.sec.state.ma.us/ovr/. You may also use this website to check your voter registration status.  If you prefer to register by mail, you may use the following form: 2020 Mail in Voter Registration Form, or call our office and we will mail one to you.

UPDATE:
Governor Baker has signed Chapter 115 of the Acts of 2020 which allows for Early Vote by Mail for all registered voters in Massachusetts, for the remainder of 2020.  Applications will automatically be mailed to every registered voter in Massachusetts by July 15th.  You will still have the option to vote in person on election day. 

If you have moved or registered to vote after July 1, 2020, click here for the Early Vote by mail application.  You can mail it in to our office, or drop it in the drop box at Town Hall.  Also, applications are available attached to the drop box.  Just complete, sign and place it in the drop box.  Remember to indicate which ballot you would like for the Sept. 1 Primary if you are registered as
"unenrolled".



For up-to date information, be sure to like us on Facebook:
https://www.facebook.com/Belchertown-Town-Clerk     
    
                                                 

Quick links to:

 Town By-Laws

 Precinct Listing


Records Access Information

Absentee Ballot Application








            

LICENSE ON TIME - AVOID THE FINE

2020 DOG LICENSES AVAILABLE
NOV. 18, 2019

REMINDER NOTICES WERE MAILED
NOV. 15, 2019


ALL DOGS OVER 6 MONTHS OF AGE MUST BE LICENSED BEFORE JANUARY 31, 2020                    

License fees:

November 18 - January 31 - $8 Spayed/Neutered  $15 Intact

February 1 - February 29 - $18 Spayed/Neutered  $25 Intact

March 1 - March 31 - $38 Spayed/Neutered  $45 Intact

April 1 - April 30 - $58 Spayed/Neutered  $65 Intact

May 1 - Additional $100 per dog court fees

You can either mail in your renewal form along with the license fee to Town Clerk, PO Box 629  Belchertown, MA 01007, or you can come in to the office during normal office hours. If the rabies vaccination expiration date has expired (date is listed on renewal form) please provide a copy of a current rabies certificate.  We cannot license without a current rabies certificate.

Online Dog Licensing is also now available through a new vendor.  To renew your dog's license online click
here:www.doglicenses.us/MA/Belchertown
You will need your userid and password to log in.  These can be found on the renewal notice that was mailed out to you on November 15, 2019.  If you have any questions, please contact our 
office.

If you no longer have your dog, please be sure to notify our office so we can correct the records.  If you have moved within or out of town, also please notify our office so the records may be adjusted with your current address.  




Volunteer to work the Elections

Working the Election is a long and rewarding day. Depending on the election, you can work 15 to 16 hours. We provide a meal for lunch and dinner. You would start as a checker. The Checker (check-in) is responsible to verify the name and address of the voter from the Voter Registration List - when verified a ballot is given to the voter. Once the ballot is voted, the Checker (check-out) is responsible to verify the registered voters name and address, once verified the voter can cast their ballot. At the close of voting both the check-in and check-out books must balance showing the same number of voters checking in as checking out. If you are interested in having your name added to the pool of people who work elections, please send an email with your name, address and telephone # to clerk@belchertown.org or mail to:
Town Clerk
P.O. Box 629
Belchertown, 01007-0629



The Town Clerk is responsible for:

Marriage licenses, raffle/bazaar permits, issues dog and kennel licenses, burial permits, business certificates, fuel storage permits.
Serves as the central information point for local residents and citizens at large.
Administers and records all oaths of office.
Posts meetings of all governmental bodies. Responsible for informing all elected, appointed officials and Municipal/School employees of the State's Open Meeting Law and Conflict of Interest Laws.
Responsible for submittal of new by-laws to the State Attorney General for approval.
Records and certifies all official actions of the Town, including town meeting legislation and appropriations, Planning and Zoning Board decisions.
Certifies all notes for borrowing and is the keeper of the Town Seal.
Records all pole locations approved by the Selectmen.
Registers all vital events (births, deaths, marriages and adoptions) occurring within the community.
Records and preserves original vital records providing the basis for the Commonwealth's central vital registration system.
Provides certified copies of vital records and assists with general genealogical research.

As Chief Election Official:
Conducts all town, state and federal elections and certifies nomination papers and initiative petitions.
Assists voters interested in running for public office.
Supervises voter registration and absentee balloting.
Conducts annual town census, annual street lists and assists the Jury Commissioner with the preparation of the jury list.
Assists the Secretary of the Commonwealth with maintaining the Commonwealth's Central Voter Registry.
 

           
Raffles and Bazaars
A permit is required for any and all raffles and bazaars that are held.  You must be a non-profit organization in existence for a minimum of 2 years.  Raffle applications are available in the Town Clerk's office Monday-Friday 8am - 5pm.  The fee is $15.00 (see Helpful Links/Forms - Raffle and Bazaar Info for more information)


Annual Census
The Annual Census is conducted in January each year as required by Massachusetts State Law.  You should return it as soon as possible.  If you are a registered voter and you do not return the form, you will be sent a confirmation postcard that asks you to verify your residency status.  If you do not return the postcard, you may be removed from the voter rolls for inactivity, and will need to re-register to vote in future elections.  The census is important for many reasons.  The current population count is the basis for allocation of State and Federal Funds.  Compliance with this State requirement provides proof of residence to protect voting rights, veteran's bonus, housing for the elderly, and many other related benefits.  Also, if you do not return your census, it may affect your voting status.  The town census is the only way the Town Clerk can verify residency.  That is important for school enrollment, the voter's list, and maintenance of updated statistics.

Notary Public - Services currently suspended due to Covid-19
Documents may be notarized in the Town Clerk's office Monday-Friday 8am - 4:45pm at no charge. 


Fishing & Hunting Licenses

NOTE: The Clerk’s Office no longer processes hunting and fishing licenses.  As of January 2012 hunting and fishing licenses will be issued online at www.mass.gov and search for fishing/hunting licenses.


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