Town Clerk


 
Belchertown Town Clerk’s Office


 Contacts:       Colleen Toothill-Berte         Phone:  (413) 323-0281
                                 Town Clerk                         
                                                                       Fax:      (413) 323-0107
                        Theresa Rothwell                 email:   
clerk@belchertown.org
                        Asst. Town Clerk                            

Address:      Town Hall                       
                      2 Jabish St., Room 201  
                      P.O. Box 629                   
                      Belchertown, MA  01007

Office Hours: Monday - Friday  8am - 5pm
                        (closed for lunch 12:30-1:30pm only when short-staffed)  

                                   
TOWN CLERK HOURS: 
THURS., 9/21:  office closed to attend a MA City/Town Clerk Association Meeting/Training.
FRI, 9/22: the office will be closing 1:30-5PM due to a scheduling conflict.
We apologize for any inconvenience.



For up-to date information, be sure to like us on Facebook:
https://www.facebook.com/Belchertown-Town-Clerk-


Quick link to  
Town By-Laws 



Annual Town Election - May 15, 2017  results are available.  See the left hand side of this page ( Election Results 2017).



Quick link to RECORDS ACCESS INFORMATION







ONLINE VOTER REGISTRATION
IS NOW AVAILABLE!
 

Secretary of the Commonwealth, William Francis Galvin, is pleased to announce that online voter registration is available in the Commonwealth through the portal launched by his office.  This important advancement will make registration easier and more convenient as well as cut costs relating to the printing of voter registration forms.

Massachusetts citizens can apply online by visiting Secretary Galvin's web site at www.sec.state.ma.us and clicking the "Massachusetts Register to Vote Online" button to access the online application system.  Any Massachusetts citizen who has a valid identification card issued by the Registry of Motor Vehicles will be able to use the online system to apply to register to vote, update their address or change their party enrollment.

Massachusetts citizens who do not have identification issued by the Registry of Motor Vehicles can still complete an application online which they can print, sign and mail or hand-deliver to their local election official. Mail to Town Clerk, PO Box 629  Belchertown, MA  01007.

            



2017 Dog
Licenses are now available!!


Dog Licenses for 2017 are now available.  All dogs over 6 months old must be licensed before January 31, 2017.  After February 15, there is a $10 late fee imposed, followed by a $30 fine after March 15 and $50 fine after April 15.  This is a Town By-law and if dogs are not licensed by May 15th, it becomes a by-law violation in addition to the $50 late fee. So, license early to avoid any fines.  If this is a new dog to town, please bring along a copy of the current rabies certificate and spay/neuter certificate.

If you are renewing your dog(s) license and the rabies certificate has expired, please be sure to provide a current vaccination certificate.
  Mass General Laws have changed in regards to owning 5 or more dogs.  Please contact our office for more information.

The license fee in Belchertown is $8 for spayed/neutered and $15 for intact.

If you no longer have your dog, please be sure to notify our office so we can correct the files.  If you have moved within or out of town, also please notify our office so the records may be adjusted with your current address.



Click here to license your dog online


Note:  You will need last years tag number to renew online.  If you do not have the tag number, call our office and we can provide you with the number. 

Also, please be aware that VISA charges a courtesy fee of $3.95, all other credit cards charge $2.50.  These fees go directly to the credit card company and apply whether you use your credit or debit card.  However, if you use your checking account the fee is just $0.25. 


If you would like to receive a reminder to license your dog/renew rabies notices via email, please send an email to clerk@belchertown.org and put "dog license reminder" in the subject line.  Please list your name and address so your email address will be attached to the correct dog(s). 



Mention "Belchertown Animal Control" when you make your purchases at "Dave's Soda and Pet Food City" and they will donate 5% of your total, to support Belchertown Animal Control, at no cost to you. 

Cards are available in the Town Clerk's Office (not necessary for program)



Volunteer to work the Elections

Working the Election is a long and rewarding day. Depending on the election, you can work 15 to 16 hours. We provide a meal for lunch and dinner. You would start as a checker. The Checker (check-in) is responsible to verify the name and address of the voter from the Voter Registration List - when verified a ballot is given to the voter. Once the ballot is voted, the Checker (check-out) is responsible to verify the registered voters name and address, once verified the voter can cast their ballot. At the close of voting both the check-in and check-out books must balance showing the same number of voters checking in as checking out. If you are interested in having your name added to the pool of people who work elections, please send an email with your name, address and telephone # to clerk@belchertown.org or mail to:
Town Clerk
P.O. Box 629
Belchertown, 01007-0629



The Town Clerk is responsible for:

Marriage licenses, raffle/bazaar permits, issues dog and kennel licenses, burial permits, business certificates, fuel storage permits.
Serves as the central information point for local residents and citizens at large.
Administers and records all oaths of office.
Posts meetings of all governmental bodies. Responsible for informing all elected, appointed officials and Municipal/School employees of the State's Open Meeting Law and Conflict of Interest Laws.
Responsible for submittal of new by-laws to the State Attorney General for approval.
Records and certifies all official actions of the Town, including town meeting legislation and appropriations, Planning and Zoning Board decisions.
Certifies all notes for borrowing and is the keeper of the Town Seal.
Records all pole locations approved by the Selectmen.
Registers all vital events (births, deaths, marriages and adoptions) occurring within the community.
Records and preserves original vital records providing the basis for the Commonwealth's central vital registration system.
Provides certified copies of vital records and assists with general genealogical research.

As Chief Election Official:
Conducts all town, state and federal elections and certifies nomination papers and initiative petitions.
Assists voters interested in running for public office.
Supervises voter registration and absentee balloting.
Conducts annual town census, annual street lists and assists the Jury Commissioner with the preparation of the jury list.
Assists the Secretary of the Commonwealth with maintaining the Commonwealth's Central Voter Registry.
 

           
Raffles and Bazaars
A permit is required for any and all raffles and bazaars that are held.  You must be a non-profit organization in existence for a minimum of 2 years.  Raffle applications are available in the Town Clerk's office Monday-Friday 8am - 5pm.  The fee is $15.00 (see Helpful Links/Forms - Raffle and Bazaar Info for more information)


Annual Census
The Annual Census is conducted in January each year as required by Massachusetts State Law.  You should return it as soon as possible.  If you are a registered voter and you do not return the form, you will be sent a confirmation postcard that asks you to verify your residency status.  If you do not return the postcard, you may be removed from the voter rolls for inactivity, and will need to re-register to vote in future elections.  The census is important for many reasons.  The current population count is the basis for allocation of State and Federal Funds.  Compliance with this State requirement provides proof of residence to protect voting rights, veteran's bonus, housing for the elderly, and many other related benefits.  Also, if you do not return your census, it may affect your voting status.  The town census is the only way the Town Clerk can verify residency.  That is important for school enrollment, the voter's list, and maintenance of updated statistics.

Notary Public
Documents may be notarized in the Town Clerk's office Monday-Friday 8am - 4:45pm at no charge. 


Fishing & Hunting Licenses

NOTE: The Clerk’s Office no longer processes hunting and fishing licenses.  As of January 2012 hunting and fishing licenses will be issued online at www.mass.gov/dfwele/licensing/index.htm


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